Step 1: Applicant accepts place in a UCC programme of study where vetting is a requirement; 

Step 2:  Upon completion of registration, Garda Vetting information emailed to students;  

Step 3:  Students to obtain certified true copies of Proof of Address and Proof of ID.; 

Step 4: Students engage with Garda Vetting link issued by UCC and upload certified documents. (Incl. Overseas Police Clearance Certificate, if applicable); 

Step 5: Admissions Office verifies uploaded certified documents; 

Step 6: National Vetting Bureau (NVB) invites student, by email, to complete online vetting application;  

Step 7:  Admissions Office reviews and submits vetting application to the NVB; 

Step 8: NVB processes applications. Disclosures made available to the Admissions Office; 

Step 9: Where a Disclosure is NIL, Admissions Office updates student record and vetting is indicated as being cleared and complete. Process complete. No further action required from student;  

Step 10:  Where a Disclosure exists, student is contacted by the Admissions Office to verify accuracy of the Disclosure;  

Step 11: Referred to relevant Department / College. 

Certified Proof of ID & Proof of Address Documents

When uploading your required certified documents as part of the Student Garda Vetting process, you must present with one certified proof of ID document AND one certified proof of address document from the list below.

Certified Proof of ID – One Document Required

• Passport
• Irish NDLS Driving Licence/Permit (new credit card format only)
• National Age Card issued by An Garda Siochana (must be accompanied with a birth certificate)

Certified Proof of Address – One Document Required

All certified proof of address documents must be in your name and dated within the last six months.

• UCC Letter of Attendance
• Letter of offer for course/programme (current address needs to be on it)
• Bank Statement (NVB does not accept Revolut / digital banking statements)
• Utility bill

Your ID and proof of address can be certified by one of the following:

• An Garda Síochána
• Practicing Chartered and Certified Public Accountants
• Notaries Public / Practising Solicitors
• Embassy / Consular staff
• Regulated Financial or Credit Institute
• Justice of the Peace
• Commissioner of Oaths
• Medical Doctor
• School Principal/Teacher

* A certified copy of a document is a copy of an original document which is certified as a true copy by an authorised person

Undergraduate (EU and non-EU):

• CK111 Early Childhood Studies
• CK114 Youth & Community Work
• CK115 Social Work
• CK124 Education - Gaeilge
• CK125 Physical Education, Sports Studies & Arts
• CK413 Science Education
• CK701 Medicine
• CK791 Graduate Entry to Medicine
• CK702 Dentistry
• Graduate Entry to Dentistry (Non-EU)
• CK703 Pharmacy
• CK704 Occupational Therapy
• CK705 Speech & Language Therapy
• CK706 Public Health
• CK708 Paramedicine
• CK710 General Nursing
• CK712 Children’s & General Nursing Integrated
• CK720 Mental Health Nursing
• CK730 Intellectual Disability Nursing
• CK740 Midwifery
• Diploma in Dental Hygiene
• Diploma in Dental Nursing
• Diploma in Military Medical Care
• BSc Science Education (Advanced Entry)

Postgraduate:

• CLR07 Human Nutrition & Dietetics
• PEC01 Professional Masters of Education
• CKD25 PME (Art & Design)
• CKW06 Gerontological Nursing
• CKD47 & CKD48 MA in Teaching Chinese
• CKE13 MA in Applied Psychology
• CKD39 & CKD40 MA in Applied Psychology (Mental Health)
• CKX51 MSc Audiology
• MSCPMC MSc Personal & Management Coaching
• MSCRT Masters in Radiation Therapy
• PGPMC Postgrad Certificate in Personal & Management Coaching
• CKD04 & CKD20 MSocSc Youth & Community Work
• CKE64 Masters of Social Work
• CKX14 & CKX18 Older Person Rehabilitation
• CKC06 Postgrad Diploma in Social Work Studies
• CKX11, CKX48, CKX34 Postgrad in Public Health
• CKX23 MSc Physiotherapy
• CKX26 MSc Diagnostic Radiography
• CKX29 MSc Radiation Therapy
• CKU02 Postgrad Cert in Health Protection
• CKX21 MSc in Dementia
• CKU09 Postgrad Cert in Dementia
• Postgrad Diploma in Nursing (Intensive Care)
• MScCPL Clinical Measurement Physiology
• PhD programmes (as relevant)
• Research Masters programmes (as relevant)

Adult Continuing Education:

• DYCW Diploma in Youth & Community Work
• Diploma in Substance Misuse & Addiction 
• PDPT PG Dip Postgraduate Diploma in Play Therapy
• PCTPPS PG Cert Therapeutic Play Skills
• Higher Diploma in Coaching and Coaching Psychology
• PDFACE Postgraduate Diploma in Further Adult and Community Education

Overseas Police Clearance Certificate 

Only required if you resided outside of Ireland for a period of six months or more in total, age 18 years or over. This Certificate should state that you had no convictions recorded against you while residing in this jurisdiction. (You may be required to present with more than one PCC, if you have resided in multiple countries). 

Information on where and how to apply for a Police Clearance Certificate can be found on the A-Z list of countries and how to get a Police Clearance Certificate. 

These links are for information purposes only. Please use the information which is relevant to you. University College Cork has no affiliation or connection to any information displayed on these websites. 

There may be costs for you associated with this. 

If the Police Clearance Certificate is not issued in English, the student must provide a certified translation. 

As this certificate can take some time to get, you shouldn't delay commencing the process. If it applies in your case, please proceed with the UCC Vetting process. and you can follow on with the Police Clearance Certificate. 

UCC’s vetting remains valid for the duration of your studies, for which the vetting was undertaken. 

The following exceptions apply to this: 

• BA Early Years and Childhood Studies – students are re-vetted after year three. 
• Re-vetting is required in instances where a student has advised the University that there are changes to their vetting circumstances since their original vetting status, e.g. convictions or pending cases 

Please email any query that you have in relation to the vetting process to studentgardavetting@ucc.ie 

Please include your Name, Programme of Study and Student Number in all correspondence.